Privacy Policy

Who we are

We are Geraldton Harriers Incorporated. A running and walking club located in Geraldton, Western Australia.

This Privacy Policy describes how your personal information is collected, used, and shared when you visit geraldtonharriers.com (the “Site”) operated by the Geraldton Harriers Club Inc, Western Australia(“Geraldton Harriers“).

Geraldton Harriers also operate geraldtonharriers.com.au re-direct to the Site and geraldtonrunfest.com for the Geraldton Runfest annual event and also operate social media pages which are linked to and linked from the Site.

It is Geraldton Harriers policy to respect your privacy regarding any information we may collect while operating our websites in accordance with Australian regulations.

What personal data we collect and why we collect it

PERSONAL INFORMATION WE COLLECT

When you visit the Site, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the cookies that are installed on your device.

Additionally, as you browse the Site, we collect information about the individual web pages or products that you view, what websites or search terms referred you to the Site, and information about how you interact with the Site. We refer to this automatically-collected information as “Device Information.”

We collect Device Information using the following technologies:

– “Cookies” are data files that are placed on your device or computer and often include an anonymous unique identifier. For more information about cookies, and how to disable cookies, visit http://www.allaboutcookies.org.

– “Log files” track actions and errors occurring on the Site, and collect data including your IP address, browser type, Internet service provider, referring/exit pages, and date/time stamps.

– “Web beacons,” “tags,” and “pixels” are electronic files used to record information about how you browse the Site.

If you submit a request for information, contact form, comment or subscription to our newsletter we collect your name, information requested and contact details including your email address. We refer to this information as “Contact Information”.

Additionally when you register as seasonal member to participate in club events and activities through third party registration providers, that are linked to from our Site we collect certain information from you, including your name, home address, participation category, email address, and phone number.  In completing seasonal membership you will be giving consent as set out in the registration waiver/declaration. We refer to this information as “Member Information”.

When we talk about “Personal Information” in this Privacy Policy, we are talking both about Device Information, Contact Information and Member Information.

HOW DO WE USE YOUR PERSONAL INFORMATION?

We use your Personal Information that we collect generally for replying to correspondence,  coordination and follow up on required actions to queries and requests , develop our club and understand the needs and well being of our members and broader community.

Membership Information is accessed by Geraldton Harriers committee officers for accounting purposes; coordinating event organisers; building membership and contact lists.

Additionally, we use this Personal Information to:

Communicate with you;

Provide you with information relating to our club events;

Help us with event planning and event coordination;

Insurance coverage needs;

Assist in administration of clubs activities, awards and constitutional requirements;

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

Accounts cookies for registered used for log in to the site contains no personal data and is discarded when you close your browser.

If you are granted login access, when you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Analytics

We use third-party analytic applications to record interactions and the device information of website visitors with our website and linked social media pages. We use this information to understand how our website is utilised and performs, so that we can improve our site and related club activities.

We use the Device Information that we collect to help us screen for potential risk and fraud (in particular, your IP address), and more generally to improve and optimize our Site (for example, by generating analytics about how our customers browse and interact with the Site and on-line store; and to assess the success of our marketing and advertising campaigns).

We use Device Information to protect our website and organisation from blacklisted and blocked IP locations, hackers as determined by our data protection reviews and security software.

DO NOT TRACK

Please note that we do not alter our Site’s data collection and use practices when we see a Do Not Track signal from your browser.

Comments

If comments are enabled, when visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

Where upload of images is enabled, If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Uploaded media to this site for use in posts and articles includes photos of events, event participants and organisers. Media also includes PDFs and event result tables which include names and category of participation.

Contact forms

If you submit a contact form from our website, you name and email addresses together with your inquiry  is re-directed to our hosted email server for response by our club secretary and other club committee officers.

Who we share your data with

THIRD PARTY SERVICE PROVIDERS AND DATA SHARING

We share your Personal Information only with third parties to help us use your Personal Information, as described above.

We use Register Now Pty Ltd for the processing and payment of annual club membership and related Geraldton Harriers Events. You can read more on RegisterNow’s use of Personal Information here https://www.registernow.com.au/Privacy.aspx

We use our Google Mail services  for subscription to and delivery of our newsletters and email.  Personal information includes name and email address.

We also use Google Analytics to help us understand how our customers use the Site and maintain selected backup of our website and off-line data on our Google Drive.

You can read more about how Google uses your Personal Information here:  https://www.google.com/intl/en/policies/privacy/.  You can also opt-out of Google Analytics here:  https://tools.google.com/dlpage/gaoptout.

We use a Facebook Feed plugin to display social media content on our website. As a result, our website makes requests to Facebook’s servers in order to display images and videos. These requests make your IP address visible to Facebook, who may use it in accordance with their data privacy policy: https://www.facebook.com/about/privacy/update

Finally, we may also share your Personal Information to comply with applicable laws and regulations, to respond to a subpoena, search warrant or other lawful request for information we receive, or to otherwise protect our rights.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites, including club sponsors and linked social media pages behave in the exact same way as if the visitor has visited the other website.

These websites and social media platforms may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

When you submit a contact form; register as a member through registration processes, either as embedded functions or through third party service providers linked to the Site, we will maintain your Personal and/or Membership Information for our records unless and until you ask us to delete this information.

What rights you have over your data

If you have an account on this site, have left comments, subscribed to our newsletter or submitted a contact form for the provision of information regarding club activities and membership you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

If you have  registered or began the process of registering as a seasonal member you have the right to access personal information we hold about you and to ask that your personal information be corrected, updated, or deleted. If you would like to exercise this right, please contact us through the contact information below and also through third party service providers for registration as described above.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Contact form data is re-directed to our hosted email server for response to your inquiry. See above Third Party Providers above.

Your contact information

Contact information is limited to name and contact details including email address.

Additional information

How we protect your data

We use secure SSL certificate to protect on-line data exchanges between our website and your browser, and use website security software and anti-virus software to protect against data breaches or misuse.

We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information, and transaction information and data stored on our Site.

What data breach procedures we have in place

If a data breach is detected we will email you as soon as possible with what data breach took place.

What third parties we receive data from

We receive device information on site visitors from web tracking and site security software.

What automated decision making and/or profiling we do with user data

Our website security software will block blacklisted IP addresses, host providers and email addresses to access to our website.

You can contact us if you are being unfairly blocked or unable to view our website.

Changes

We may update this privacy policy from time to time in order to reflect, for example, changes to our practices or for other operational, legal or regulatory reasons.

Contact Us

For more information about our privacy practices, if you have questions, or if you would like to make a complaint, please contact us by e-mail at secretary@geraldtonharriers.com.au.